Are you committed to helping people? Do you take pleasure in working for a mission-driven organization? Are you passionate about improving the experiences of people at the end of life and for those living with serious illness?

The nonprofit Coalition for Compassionate Care of California (CCCC) promotes high-quality, compassionate care for everyone who is seriously ill or nearing the end of life. Our vision is to create a community where people explore their wishes for care towards the end of life, express these wishes, and have their wishes honored. Our goal is to transform healthcare so that medical care is aligned with individual patient’s preferences—that people get the care they need and no less, and the care they want and no more.

We are seeking a high-functioning Administrative Assistant to move the mission of the organization forward by serving as engagement coordinator in support of the work that the CEO and program staff undertake. The Administrative Assistant’s primary responsibility will be scheduling and coordinating various meetings and conference calls between staff and numerous external stakeholders. This position will also maintain the organizational calendar; provide meeting logistics, proofreading, file and database maintenance, and receptionist duties.

Background and Position

CCCC’s work is largely grant-funded. A key part of CCCC’s work involves active engagement with a wide range of individuals and organizations. This newly created position will be a key support member to our staff, working closely with the CEO and other team members in support of CCCC’s engagement strategy to enhance the organization’s reach. This half-time position offers a great opportunity for the right person – one who is highly-organized, communicates well both written and orally and has experience building relationships with stakeholders and community organizations.

Responsibilities

  • Participates in larger engagement strategy of CCCC by scheduling meetings and conference calls with multiple and diverse organizations, members, and stakeholders.
  • Prepares, assembles, and distributes meeting agendas in support of management and program staff.
  • Attends meetings and participates on committees, as needed.
  • Provides logistical support for meetings; reserves meeting space, makes arrangements for food, assures materials are available.
  • Maintains and updates database.
  • Regularly interacts with government agencies, coalition members, professional organizations and the general public.
  • Types, formats, and proofreads a variety of materials including correspondence, memorandums, reports, tables, charts, graphs, forms, statistics, minutes of meetings, and other business documents.
  • Makes travel arrangements for staff as needed; makes and confirms conference registrations and airline and lodging reservations.
  • Occasional in-state travel in support of meetings.
  • Other duties as assigned

Qualifications

  • High school graduate or equivalency.
  • Minimum of five years high-functioning administrative support experience.
  • Must be extremely organized and detail-oriented.
  • Proficiency with Windows-based software (MS Word, Outlook, Excel required; Access, PowerPoint preferred).
  • Tested proofreading, editing and spelling skills at 90% or higher.
  • Tested typing speed of at least 60 net wpm.
  • Ability to compose and/or proofread documents and reports as needed.
  • Ability to work on multiple projects, prioritize and meet deadlines.
  • Ability to work in a fast-paced environment.
  • Ability to work effectively and efficiently with minimal supervision.
  • Ability to communicate effectively, both orally and in writing.
  • Must demonstrate professional presentation on the telephone. Must be able to screen and satisfactorily handle telephone calls in the absence of supervisors and other departmental staff members.
  • Ability to interact in a professional manner with a variety of groups and individuals including government agencies, coalition members, boards, committees, advisory groups, professional organizations, consultants, and funders.

Physical and Mental Requirements

With or without reasonable accommodation(s), the essential functions of this position require certain physical and mental abilities. These abilities include, but are not limited to: sitting, standing, walking, bending, stooping, pushing, pulling, lifting (up to 25 lbs.), typing, writing (in English), reading (English), speaking (English), seeing, hearing, driving, basic mathematical calculations, problem-solving, reasoning, composition, and decision-making.

Salary and Benefits

CCCC offers competitive pay, excellent benefits, and a terrific work environment. This position is in Sacramento.

To Apply: Please submit your cover letter, resume, and salary requirements to info@CoalitionCCC.org. Please do not call CCCC with questions.

Potential candidates will be contacted via email to set up initial telephone interviews, with follow-up, in-person interviews to be scheduled at a later time. This posting will remain open until the position is filled.